Student association HomeKonvent,
Hoveniersberg 24, 9000 gent, Belgium
Contact email: firstname.lastname@example.org
Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using
Unless specified otherwise, all Data requested by this Application is mandatory and failure to provide this Data may make it impossible for this Application to provide its services. In cases where this Application specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service.
Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.
The student association will inform the user beforehand of any taken pictures. Since there is no focus a particular invididual, no consent has to be given. (https://overheid.vlaanderen.be/communicatie-portretrecht). If any of these pictures are used for publication purposes, the student association will ask you for explicit consent. By participation to a activity organized by Home Konvent, the user gives a implicit consent.
For registration, the association requires some personal data in order to guarantee the correct workings of the
service. The data is deleted as discussed in section "retention time".
These registrations will include consent for any taken pictures. The user can exercise any of his rights
discussed in the sections below.
Home Konvent takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.
The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures
and modes strictly related to the purposes indicated. In addition to Home Konvent, in some cases, the Data may be
accessible to certain types of persons in charge, involved with the operation of this Application
(administration, sales, marketing, legal, system administration) or external parties (such as third-party
technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed,
if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner
at any time.
The association may process Personal Data relating to Users if one of the following applies:
Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;
provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.
In any case, the student association will gladly help to clarify the specific legal basis that applies to the
processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement,
or a requirement necessary to enter into a contract.
The Data is processed at the address of the association and in any other places where the parties involved in
the processing are located.
Depending on the User's location, data transfers may involve transferring the User's Data to a country other
than their own. To find out more about the place of processing of such transferred Data, Users can check the
section containing details about the processing of Personal Data.
If any such transfer takes place, Users can find out more by checking the relevant sections of this document or
inquire with the Owner using the information provided in the contact section.
Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.
- Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as
needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued
by the Owner within the relevant sections of this document or by contacting the Owner.
The student association may be allowed to retain Personal Data for a longer period whenever the User has given
consent to such processing, as long as such consent is not withdrawn. Furthermore, the association may be
obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal
obligation or upon order of an authority.
Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to
erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the
Users may exercise certain rights regarding their Data processed.
In particular, Users have the right to do the following:
When data is no longer relevant to its original purpose or where users have withdrawn consent or where the
personal data have been unlawfully processed, users have the right to request that their data be erased and all
dissemination ceased. Requests must be honored without undue delay and at latest, within one month of receiving
Requests can be extended by a further two months if the request is complex or if numerous requests were received
from the individual. The individual must be informed within one month of receipt of the request with an
explanation as to why the extension is necessary.
If you want to exercise the right to erasure, you can ask one of the current members of the student Association
of Home Konvent.
As it is hard to verify the identity over e-mail, we prefer you come in person. After verification of your identity, the association will contact the data processor. The data processor will delete all data of you, if not needed for legal obligations, legal defense, performance of a task (carried out in public interest) or health purposes in the public interest, in the following month of the request.
The user (you) still need give a way of contact, so the data processor can respond to your request if necessary (legal obligation or extension).
The User's Personal Data may be used for legal purposes by the student association in Court or in the stages
leading to possible legal action arising from improper use of this Application or the related Services.
The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.
For operation and maintenance purposes, this Application and any third-party services may collect files that
record interaction with this Application (System logs) use other Personal Data (such as the IP Address). Home
More details concerning the collection or processing of Personal Data may be requested from the student
association at any time. Please see the contact information at the beginning of this document.
To determine whether any of the third-party services it uses honor the “Do Not Track” requests, please read their privacy policies.
page and possibly within this Application and/or - as far as technically and legally feasible - sending a notice
to Users via any contact information available to the student association. It is strongly recommended to check
this page often, referring to the date of the last modification listed at the bottom.
Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall
collect new consent from the User, where required.